PRIVACY POLICY
Last Updated: 08/04/2026
THE SHORT VERSION
We collect the minimum we need to send you records and keep scalpers out. We do not sell your data. We do not share it with advertisers. Our internal anti-resale logs live on an encrypted drive in our physical possession, not in the cloud anywhere.
The one thing worth reading carefully is the section on numbered copies, because it explains how a specific record can be traced back to a specific order.
WHO WE ARE
Astine Vinyl is an independent record shop specializing in limited-edition exclusive drops for artists across all genres.
If you have questions about this policy or want your data removed, contact us at privacy@astinevinyl.com.
WHAT WE COLLECT
If you only sign up for drop notifications:
Your email address
That's it. We don't ask for a name, and we don't track you across other sites.
If you place an order:
Name
Shipping address
Billing address
Email address
Order contents and order history
The pressing number assigned to your copy (see below)
WHAT WE NEVER SEE
Full payment card numbers. Checkout and payment processing are handled by Shopify, which acts as the payment processor. We receive confirmation that a payment succeeded and limited billing details, we never receive or store your full card number.
NUMBERED COPIES
This is the part most stores don't have, so we want to be direct about it.
Every copy we press is individually numbered. When we pack orders, we record which number went to which order. This means a specific physical record can be matched back to the order that bought it.
Why we do this: it's how we enforce our anti-resale policy. If a copy shows up listed at a markup on a resale site, we can identify the number, match it to the original order, and block that buyer from future drops.
What that blocking involves: we may retain and match against billing address, shipping address, limited payment identifiers provided by Shopify, and the Shopify account used, in order to prevent that buyer from purchasing again.
What it doesn't involve: we don't publish who bought what, we don't share numbering records with anyone, and we don't use this data for marketing, profiling, or anything unrelated to enforcing the resale policy.
If this makes you uncomfortable, that's a fair reaction and you shouldn't order from us. We'd rather tell you upfront than bury it.
HOW WE STORE IT
While standard order data flows through our ecommerce platforms (like Shopify), our specific numbering logs and enforcement records are kept on an encrypted drive under our direct physical control. This offline data is not synced to cloud storage, not backed up to a third-party service, and not accessible over the internet.
Some data necessarily also exists inside the platforms we use to run the shop (see below), governed by those platforms' own policies.
THIRD PARTIES
We use a small number of services to operate. Each has its own privacy policy governing data it holds:
Shopify: checkout, payment processing, order management.
Brevo: sending drop announcements to email subscribers.
Framer: website hosting.
Shipping carriers: delivering your order, which requires sharing your shipping address.
Since we are not Facebook or Google, we share with these services only what they need to do their job. We do not sell, rent, or trade your data to anyone, ever. We don't run ads and we don't work with data brokers.
LEGAL REQUESTS
We may be required to disclose information in response to a valid subpoena, court order, or other lawful legal process. If that happens, we will comply only to the extent legally required. We don't see why law enforcement would want to subpoena a random record store, but we're putting this here in case it ever happens.
HOW LONG WE KEEP THINGS
Email signups: until you unsubscribe or ask us to delete you.
Order records: retained for as long as needed for tax, accounting, and warranty/replacement purposes.
Enforcement records: if an account has been blocked for reselling, we retain the minimum information needed to keep that block effective. See the next section for how this interacts with deletion requests.
YOUR RIGHTS
Depending on where you live, you may have the right to request access to your data, request correction, request deletion, or object to certain processing. To exercise any of these, email privacy@astinevinyl.com and we'll respond as promptly as we can.
One honest caveat: if you have been blocked for reselling, we may retain the minimum identifiers needed to enforce that block even after a deletion request, on the basis of our legitimate interest in preventing fraud and abuse. We will delete everything else.
COOKIES & TRACKING
Our site uses only what's necessary to function and to understand basic traffic. We do not run advertising trackers or sell behavioral data.
CHILDREN
Our site and products are not directed at children under 13, and we do not knowingly collect data from them.
CHANGES TO THIS POLICY
If we change this policy, we will let you know via email and update the date at the top. We will inform you exactly what we changed, why we changed it, and how it will affect you. We are not vague, unlike other big corpos.
CONTACT
Questions, deletion requests, or anything else: privacy@astinevinyl.com